Scheduling

BoD Chair - Iris Peterson (Secretary)

This committee is responsible for the scheduling of all games and practices for Huguenot Little League baseball and softball teams within the league and for interleague play.

Works with other leagues schedulers to schedule interleague games
Works with the Umpire in Chief to scheduling umpires for regular season, playoffs, and post season games
Works with Parks and Recreations to share schedules

Field allocations for HLL Co Partnership Agreement
Manage lights and booking and reservations of County Fields
Acts as liaison with the county for event and schedule maintenance

Concession

BoD Chair - Jeremy Kirkland (Treasurer)

This committee is responsible for the management and oversight of the Huguenot Little League concession stand and its employees.

Manages concession budgets
Hiring, training, and managing staff to support concessions
Stocking and managing deliveries to stock concessions
Works with board and other committees to operate concession to HLL Event
Works with volunteer coordinator to coordinate with BMOD and Field Directors
Reports committee updates to board
Works with treasurer to maintain financial controls and monitoring of concess money

Executive

Members includes President, Vice President, Softball Vice President, Player Agent, Secretary

This committee is responsible for the handling of sensitive and important League matters and reports all findings to the board of directors while maintaining an animitty when it is important. Present issues to the board for consideration and vote.

Challenger

BoD Chair - Chris Corley

This committee is responsible for the development management and execution of the Huguenot Little League Challenger division including working with other leagues to place Challenger players and develop Huguenot Little League challenger teams volunteers and sponsors.

Equipment

BoD Chair - Brant Elmore

This committee is responsible for the management, distribution, and oversight of equipment needed to support HLL baseball, softball, and Challenger programs. This committee tracks and manages the equipment that is provided by team managers, umpires, and shared training equipment for the facility (batting cages, mounds, bases, nets, tools …)

Teams: Catcher gear, helmets, baseballs/softballs, pitching machines, scorebooks
Fields: Turface, Chalk, Paint, liners, rakes, bases, base plugs
Facility: Gator, Trike, Golfcart, Field Maintenance
Works with treasurer on budget and manages to budget
Works with board to requests and changes to budget
Communicates with managers regarding pickup and return of equipment

Uniforms

BoD Chair - Kaitlyn Putney and Peter Sturke

This committee is responsible for the procurement management oversight distribution of League uniforms, trophies, and HLL merchandise.

Works with division directors and board to order and manage inventory
Handles the ordering of uniforms rom Huguenot supported suppliers
Responsible for end of the season and tournament swag for families and players
Responsible for the sorting and distribution of uniforms.
Partners with HLL Fundraising on the development and procurement of HLL products

Fundraising

BoD Chair - Jeremey Kirkland

This committee is responsible for developing, planning and executing the fundraising strategy for HLL..

Partners with treasurer and the board to establish fundraising targets for the year
Develops strategy and plan to review with board
Executes and manages the fund raising plan
Works with the event planning committee on planning and coordinating the event
The committee manages the collection and oversight of fundraising money
Partners orks with the volunteer coordinator to engage team parents HLL membership
Reports out monthly to the board of directors

Event Planning

BoD - TBD

This committee is the planning and organization muscle of the organization and will be essential to improving the overall league engagement in sponsored events.

Partners with board and committees to develop and manage the calendar of events
Leads planning efforts for HLL sponsor events

Season milestones like start, stop, playoffs
HLL Opening Ceremonies
Family Night
Fundraising Events
Sponsor engagements
Playoffs
Post Season Tournaments
HLL Celebrations
General Membership Meetings

Develops and executes communication strategy for HLL Events

Sponsorship

This committee is responsible for developing, cultivating, securing, processing, and growing Huguenot Little League sponsors to maintain stable league fees and provide support for developing and improving HLL Facilities.

Develops strategy for sponsorships for the upcoming year

Review sponsorship offerings and suggest improvements
Develop strategy for reaching out to existing sponsor

Follow up and sponsorship inquiries
Process sponsorships and ensure HLL satisfies sponsorship agreement
Works with event planner for any special sponsor event planning
Works with the website administrator to promote sponsors online and through social media
Manage sponsorship communication
Be a sponsor advocate

This is an area that we have not had the right support for and is so important to the overall success of the programs that we offer. This person should be someone that truly loves the leagues and can communicate that with sponsorship engagements.

Registration

BoD Chair: Iris Peterson

This committee is responsible for developing HLL player, volunteer, umpire, general membership, and committee registration programs.

Partners with the board to develop registration programs for the year
Setup and manage registration programs for spring, all star, and fall player seasons
Setup and manage registration programs to support league committees and operations
Proactively addresses registration related questions/issues
Provides updates to board of directors during monthly meetings
Responsible for the collection and organization of residency requirements new players and all star rosters
Process waiver requests for players that cannot meet residency requirements

Ensuring that the registration process is effectively managed is critical to our Little League Charter.

Volunteer

BoD Chair: Iris Peterson

This committee is responsible for the development cultivation training engagement and success of the volunteer community HLL. Grow the volunteer commitment and engagement of our adult league members.

Partners with board members and committees to recruit league volunteers
Partners with managers and team parents to coordinate important league information
Manages and governs compliance applicable volunteer requirements

HLL Volunteer Application
Chesterfield County Coaching Card
Little League Background check

Partners with board members to address compliance issues
Reports out monthly to the board of directors
Responsible for the planning, communication for the general membership meeting

Developing a healthy volunteer community within the league is a requirement to offer and operate sustainable high quality programs for baseball, softball, and challenger programs.

Outreach and Communication

BoD Chair: TBD

The is the communication arm of the league and cuts across all committees and league operations. This committee needs to develop and execute a communication strategy that connects the league with league events and activities.

Partners with board and committees to develop a communication strategy for the league
Manages broad league communications and social media activity

Develops and pushes content to Facebook, Twitter, and Instagram
Manages and direct responses and engagements on social media

Works with sponsorship committee with targeted communication
Manages leagues communication through all media for key league events and activities
Manages continent on the HLL Website

This ability to reach and connect to the community is key to providing an exceptional overall experience for our players, parents, members, and volunteers.

Baseball

BoD Chair: Jason Putney

This committee is responsible for the development of and execution of a baseball program that develops, maintains, and delivers quality baseball experiences. Manages rules, division structure, assessments, drafts. Supports all leagues interactions with the baseball divisions including registration, scheduling, disciplinary, recruiting coaches, and responding to members.

Softball

BoD Chair: Tanya Shelton

This committee is responsible for the development of and execution of a baseball program that develops, maintains, and delivers quality softball experiences. Manages rules, division structure, assessments, drafts. Supports all leagues interactions with the softball divisions including registration, scheduling, disciplinary, recruiting coaches, and responding to members.

All Star Committee

BoD Chair: Forrest Hulette

This committee is responsible for the execution of the HLL All Star experience for Little League and Invitational tournaments.

Includes communication with managers and league
Reports out and manage board votes on all star decisions
Organizes and and facilitates manager selection
Ensures team selection according to league policy
Accountable for creating tournament book preparation and presentation
Developments and improves all star process to support the best experience for managers, teams, players, and parents
Partners with outreach, event planning, and board regarding important all star activities and tournament updates
Liaison working with teams on planning and process when they advance beyond district tournament
Manages all star content on the HLL website

All stars is an amazing experience when done well but must be managed in a manner consistent with the approved process, must operate with transparency, and must be proactively communicated to be successful.

Fields

BoD Chair: TBD

Works with the county to maintain HLL and satellite facilities.

Manages committee volunteers in field maintenance and improvement projects.
Advises the president and treasures on budget requirements.
Oversees the maintenance and operation of HLL equipment and consults on capital improvements and purchases.
Trains managers and volunteers on field maintenance
Organizes volunteers to prepare fields for events and in response to weather conditions
Responsible for coordinating and maintaining key satellite fields with HLL Job Boxes (Bon Air, Greenfield, Midlothian, Bettie Weaver
Reports out regularly to the board on field conditions and any special asks

Developing a core field crew that will help maintain the fields will help the fields stay in competitive quality for HLL and satellite fields.

Umpire

Chair: TBD

This committee is responsible for the oversight and delivery of quality league umpires for all applicable divisions.

Selection and interaction with Umpire and Chief and HLL umpires
Partners with the chief umpire to ensure development and operation of umpire training
Recruiters and supports the onboarding of new umpires
Collects and action feedback to ensure continuous improvement
Works with District 5 Chief Umpire during post season with HLL Volunteer Umpires
Ensures all background checks and paperwork are completed for umpires
Reports out the the board monthly
Ensures scheduling changes and umpires issues are addressed
Point of contact for the league for umpire related situation, questions, or concerns

This committee is responsible for making sure our umpire program is operating effectively and providing the right developmental experience for the umpires and league participants.

Website Manager

HUGUENOT LITTLE LEAGUE